Guest Speaker Assignments

Members responsible for obtaining Speakers

For May - June 2018


May 2, 9, 16, 23, 30
1. Jennifer Johnson
2. Jennifer Smith
June 6, 13, 27
1. Steve Lynch
2. Garry Manitzas
Recommendations for inviting, supporting and thanking speakers:
Initial Connection:
  • Identify and recruit prospective Speakers for our Club Meetings.
  • Be sure to be clear on the subject matter and whether it is appropriate for our Rotary Club’s goals. (Consult with Lucas Hiler with any questions, if necessary.)
  • Request a couple of dates that would work for your Speaker.
  • Coordinate with Lucas Hiler for selecting best date in our schedule.
Letter of Invitation:
  • Send a Letter of Invitation (email) with appropriate details in preparation for the Speaker’s visit. (See Sample Letter below-Attachment.)
  • Invite your speaker not later than 45 days prior to the desired presentation date.
  • Request a brief biography to be used to introduce the speaker.
  • Ask the speaker what type of AV equipment they will require. We have a laptop computer (with MS PowerPoint), projector, and screen available. Anything beyond this we may have to procure or ask the guest to provide their own equipment
  • Ensure the speaker knows the date, time and location of the meeting.
  • Confirm all with the speaker at least 24 hours in advance of their speaking date.
Welcome Speaker upon arrival:
  • Greet Speaker, preferably at entrance.
  • Provide a Name Tag.
  • Log-in Speaker with John Rodgers (Sgt-at-Arms).
  • Escort to Visitor’s front table (usually the side of the American Flag).
  • Assist the  Speaker with set up.
  • Introduce Speaker and accompanying guests to our Club Members.
  • Escort to the Buffet line.
  • Introduce the Speaker prior to presentation using Biography.
Follow up to Presentation:
  • Send a thank-you note/email.
  • Ask the Speaker to become a subscriber to our email newsletter.
  • And finally, thanks for all your efforts in making the meeting successful!